Job Description
Job Opening ID
263170
Working Title
Admin Asst Sr Healthcare
Job Title
Admin Asst Sr Healthcare
Work Location
Michigan Medicine – Ann Arbor
Ann Arbor, MI
Modes of Work
Onsite
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Um Hospital
Department
MM CW 8W
Posting Begin/End Date
5/05/2025 – 5/19/2025
Career Interest
Administration
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Responsibilities*
- Duties include but are not limited to providing administrative support to the Clinical Nurse Manager for Brandon NICU and other unit nursing leadership positions (Clinical Nurse Specialist, Clinical Nurse Supervisors, Educational Nurse Coordinator and Clinical Care Coordinators).
- Scheduling responsibilities including all schedule development/management of daily staffing/trade requests and assistance with temp scheduling.
- Planning and processing travel/conference registration, processing tuition reimbursements, budget reconciliation.
- Process and reconcile bi-weekly payroll adhering to Department of Labor regulations, UM Policies and Procedures and contracts as appropriate and reconcile Gross Pay Register.
- Prepare all personnel documentation including job postings, PARs, appointment changes and all records/absences pertaining to personnel issues.
- Provide backup support to other support staff as needed.
- Complete other projects assigned by the area manager.
Required Qualifications*
- At least 4 years progressively responsible experience in a scheduling/administrative support capacity.
- High School diploma required. Associate degree or an equivalent combination of education and experience is preferred. Reasonable knowledge of University Policies and Procedures.
- Excellent verbal, written and interpersonal skills with a strong customer service focus. Demonstrated ability to compose and produce professional correspondence.
- Proficient in use of Microsoft Word, Excel, Google Sheets, and Power Point
- Excellent organizational and multi-tasking skills including attention to detail and tracking.
- Demonstrated ability to work independently and regularly exercise judgment in setting priorities.
- Ability to work collaboratively and effectively within a large team setting consistently demonstrating flexibility and commitment to embracing change.
Desired Qualifications*
- Experience using ANSOS/OneStaff, M-Pathways/PeopleSoft, and Data Mart/Finance BI, MiChart.
- Knowledge of Wolverine Access.
- Knowledge of Nursing Contract Guidelines.
- Proficient in use of Microsoft Word, Excel, Power Point, and Google Docs.
- Experience using database software packages and pulling queries and data analysis.
- Payroll experience.
Work Schedule
This is a 40-hour full time position, with a day shift work schedule of Monday – Friday. 8a-4:30p. Schedule may vary.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
