Job Description
Job Title : Administrative Coordinator I
Agency :Texas A&M University Health Science Center
Department :Health Behavior
Proposed Minimum Salary :Commensurate
Job Location :College Station, Texas
Job Type :Staff
Job Description
Glimpse of the Job
Join the Texas A&M School of Public Health as an Administrative Coordinator I in the Office of Academic Affairs! In this role, you will oversee and coordinate various administrative operations, including planning, scheduling, compliance, and event management. You will also provide support and training to staff, ensuring smooth execution of office procedures and activities. If you’re a skilled administrative professional, we invite you to apply!
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
Minimum Required Qualifications
- Bachelor’s degree or equivalent combination of education and experience
- Two years of experience in office administration
The well-qualified candidate will also possess
- Knowledge of Argos, Astra, Workday, Emburse (formerly Concur), AggieBuy, AdobeSign, Compass/Banner
- Knowledge of word processing, spreadsheet, database, and presentation applications
- Ability to multitask and work cooperatively with others
- Interpersonal and communication skills
- Planning and organization skills
What you need to know
Salary: Compensation will be commensurate to the selected hire’s experience.
What you need to do
Apply! Submit a resume/cv and cover letter. These documents will help us with the review process. You may upload these documents on the application under CV/Resume.
Responsibilities
- Administrative Operations Management: Oversees planning and execution of administrative operations. Maintains daily office calendar and appointment monitoring. Reviews and monitors project and program timelines and proactively identifies issues. Coordinates office records retention and maintains reference materials. Coordinates inventory and maintenance of office supplies and equipment. Renews required software packages. Researches and responds to inquiries about office procedures and processes. Coordinates logistical arrangements for travel, meetings, and events. Develops and maintains administrative office procedures. Reviews and signs documents for supervisors. Serves as primary or backup administrative support to assigned functional areas. Acts as lead coordinator on communication to the School of Public Health students, staff, and faculty regarding OAA activities (i.e. education abroad opportunities, new courses, practice activities, etc.)
- Support and Coordination: Provides administrative support for executive staff and various team members. Coordinates internal meetings by reserving rooms and ensuring technology is operational. Ensures compliance with office policies and procedures. Assists with content and maintenance of office website. Provides support for exam processing and assessment platforms. Compiles and distributes candidate itineraries and schedules for interviews. Coordinates logistical arrangements for staff events and meetings. Manages classroom inventory, supplies, equipment, and furniture. Maintains OAA project timelines
- Compliance and Policy Oversight: Monitors compliance with office policies and procedures. Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures. Assists in establishing procedures to ensure compliance with regulations.
- Staff Training: Assists in the development of processes for new hire onboarding. Acts as primary or backup as delegate for staff, including student workers, in various university software programs.
- Event Planning and Coordination: Plans and coordinates external meetings, seminars, conferences, and other special events and activities. Makes arrangements for visitors to the office. Organizes and tracks agenda items for committee meetings.
Why Texas A&M University?
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
- Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
- 12-15 days of annual paid holidays
- Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
- Automatic enrollment in the Teacher Retirement System of Texas
- Health and Wellness: Free exercise programs and release time
- Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
- Educational release time and tuition assistance for completing a degree while a Texas A&M employee
- Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
