Job Posting Title:

Human Resources Faculty Affairs Coordinator

Hiring Department:

Dell Medical School

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

The Human Resources Faculty Affairs Coordinator supports faculty lifecycle processes at Dell Medical School, managing hiring, onboarding, credentialing, compensation, and workload compliance. In collaboration with department leaders, HR partners, and the Office of the Provost, this role ensures faculty operations run smoothly, accurately, and in compliance with institutional and regulatory standards. This position plays a critical role in enhancing the faculty experience and supporting the operational excellence of Dell Medical School.

Who We Are

At The University of Texas at Austin’s Dell Medical School, we are redefining health and care. Joining us means being part of a mission-driven community dedicated to innovation, compassion, collaboration, and impact. Our work is guided by our core values: Excellence, Impact, Collaboration, Compassion, Humility, Stewardship. We strive to build a culture centered on growth, service, and continuous improvement.

What You’ll Do

Faculty Administrative Support

Support the annual renewal process for faculty appointments and practice plan documentation. Maintain and update faculty governance materials and policies, oversee faculty HR website updates, manage committee records and election cycles, and provide operational support to Faculty Senate and Hiring Committees, including preparing reports and leadership presentations.

Faculty Hiring & Onboarding

Manage appointment and onboarding processes for regular and affiliate faculty, ensuring all appointment letters, credentialing requirements, and onboarding steps are completed accurately and on time. Track faculty membership, publications, achievements, and troubleshoot onboarding or compliance challenges.

Compensation & Compliance

Process faculty compensation changes such as effort reallocations and stipend adjustments. Support salary equity analysis projects and ensure compensation practices align with institutional policies and regulatory requirements.

Records Management

Maintain accurate and updated faculty records in Human Capital Management (HCM) systems and personnel files. Process faculty separations, organizational changes, and utilize data analysis to recommend process improvements in records management.

Faculty Evaluation Support

Administer the annual faculty evaluation process, tracking performance reviews and implementing necessary changes to academic titles, appointment statuses, and faculty workload allocations.

Who You Are

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or a related field.
• At least two (2) years of experience in human resources functions or administrative support processes.
• Strong business acumen with excellent multitasking, prioritization, and organizational skills.
• Exceptional verbal and written communication skills, with the ability to interact effectively within a diverse academic and healthcare community.
• Advanced technical proficiency in Microsoft Word, Excel, and PowerPoint, with the ability to produce polished and professional documentation.
• Strong analytical thinking, problem-solving capabilities, and attention to detail.
• Ability to work independently in a fast-paced, high-volume environment while maintaining a professional demeanor and commitment to service excellence.

Preferred Qualifications

• Experience with University of Texas at Austin policies, particularly those related to faculty appointments, reviews, and promotions.
• Background in healthcare organizations or academic medical centers.
• Prior experience in faculty affairs administration within higher education.
• Proficiency in project management software such as Smartsheets.
• Professional certification such as PHR, SHRM-CP, or a related HR credential.

Why Join Us?

At Dell Medical School and The University of Texas at Austin, we offer a competitive total rewards package that includes:

• 100% employer-paid premiums for full-time employee health insurance
• Voluntary vision, dental, life, and disability insurance
• Generous paid vacation, sick time, and holiday benefits
• Employer-matched defined benefit retirement plan
• Optional 403(b) and 457(b) voluntary retirement programs
• Flexible spending accounts for healthcare and dependent care
• Access to professional development opportunities, including LinkedIn Learning
• Tuition assistance for eligible employees
• Free access to UT libraries, museums, and Capital Metro transportation
• Employee discounts on a wide range of services and activities

For full details, visit: UT Austin Benefits Overview | My Total Rewards .

Salary Range

$55,000 + depending on qualifications

Working Conditions

• Standard office environment
• Repetitive use of a keyboard

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.