Job Description
Job Title
Business Administrator I
Agency
Texas A&M University Health Science Center
Department
CLRC Finance Centralized
Proposed Minimum Salary
Commensurate
Job Location
Bryan, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Business Administrator I at the Clinical Learning Resource Center (CLRC) at the Texas A&M Health Science Center manages the full range of business activities including reviewing and approving business documents and developing, monitoring, and reporting accounts, invoice creation, budgets and other quantitative data. This position ensures customer relationships are developed and maintained while also responsible for the accurate and timely completion of administrative actions, financial reports, purchasing actions, standardized patient invoicing completion, and assisting with year-end closing details.
What you need to know
Salary: Compensation will be commensurate to the selected hire’s experience.
Cover Letter/Resume: A cover letter and resume are strongly recommended.
Schedule: This position may require work beyond regular work hours to meet requirements and deadlines and/or up to 25% intermittent travel to support the mission of the department and university.
Qualifications
Required Education and Experience:
- Bachelor’s degree or equivalent combination of education and experience
- Five years of related experience in general office, accounting, or personnel operations
Preferred Qualifications:
- Project management, office management, budget management and report development
- Familiarity with simulation, healthcare, academic environment, and/or events center management
- Experience in multi-site office operations
- Intermediate to advanced knowledge of Microsoft Office Suite
- Standard office equipment: computer, keyboard, multifunction printer, telephone
- Clinical care equipment. Human Patient Simulators / Medical procedure simulators
- Audio / visual equipment, including CCTV technologies, microphones, and Crestron systems
- Previous experience in Aggiebuy, iPay/IDT, Concur, FAMIS, Canopy, and Emburse Chrome River
Knowledge, Skills, and Abilities:
- Knowledge of word processing and spreadsheet applications
- Solid interpersonal and communication skills
- Planning and organizational skills
- Ability to multitask and work cooperatively with others
- High level of attention to detail and can learn new processes
Responsibilities
- Administrative Duties: Serves as an approver and back-up signer of vouchers, requisitions, purchase orders, staff and vendor expenses; reviews account reconciliations. Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects. Participates in the hiring and training of subordinate business staff and student workers. May supervise staff. Assists in the development of annual budget documents. Plans, develops, implements, coordinates, and monitors programs or services. Recommends policies, procedures, and guidelines for development and implementation. Prepares and/or reviews account reconciliations. Assists the Manager of Business Operations with the management of financial transactions, including preparing invoices and vouchers, assigning costs to appropriate accounts and projects. Monitors and controls operating expenditures and provides projections. Assists in the development of annual budget documents.
- Coordination Duties: Plans, develops, implements, coordinates, and monitors programs or services. Coordinates meetings, seminars, and other special events and may provide on-site support. Coordinates travel arrangements for vendor travel with the program managers. Up to 25% intermittent travel to support the mission of the department and university.
- Compliance and Collaboration: Assists with annual fiscal year closing activities. Proposes solutions on complex financial problems. Prepares and analyzes business reports, such as affirmative action reports and space allocation reports. Assists the Manager of Business Operations with monthly dashboards. Manages allocations and reporting on unit facilities, furnishings, and equipment. Implements and audits business procedure and trains staff on new and existing procedures. Assists in special investigations, special projects, and program analysis.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.
- Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
- 12-15 days of annual paid holidays
- Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
- Automatic enrollment in the Teacher Retirement System of Texas
- Health and Wellness: Free exercise programs and release time
- Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
- Educational release time and tuition assistance for completing a degree while a Texas A&M employee
- Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
