Job Description
Job Title
Administrative Coordinator I
Agency
Texas A&M University
Department
Energy Institute
Proposed Minimum Salary
$3,750.00 monthly
Job Location
College Station, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service
Who We Are
The Texas A&M Energy Institute pursues and supports new approaches for multi-disciplinary energy research, education, and external partnerships. We bring together world-class faculty and research teams from multiple disciplines to address the complexity and challenges of important energy problems. We are working to transform the energy research landscape in order to change the world. To learn more, visit http://energy.tamu.edu/.
What We Want
The Texas A&M Energy Institute is thrilled to announce an exciting opportunity for an Administrative Coordinator I to join our vibrant team! We are seeking a dedicated and detail-oriented candidate with three or more years of progressively responsible support experience within the Texas A&M University System or another esteemed higher education institution. The ideal candidate will possess strong organizational and communication skills, with the ability to manage multiple tasks efficiently. You will play a crucial role in supporting the institute by handling essential administrative duties, coordinating projects, and facilitating communication with stakeholders. If you are a proactive individual with a passion for supporting research and academic excellence and are excited about the prospect of joining a dynamic and forward-thinking team, we encourage you to apply and become a vital part of our mission to advance innovative research and foster a collaborative environment.
What You Need To Know
Salary: $45,000 annually
Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.
Required Education and Experience
- Bachelor’s degree or equivalent combination of education and experience.
- Two years of experience in office administration.
Preferred Qualifications
- At least three years of experience in an administrative or support role, preferably within a research or academic setting.
- Three or more years of support experience in progressively responsible positions within The Texas A&M University System (A&M System) or other higher education institutions.
- Strong time management skills.
- Excellent communication skills, both written and verbal.
- Ability to maintain confidentiality and handle sensitive information.
- Ability to cultivate and maintain professional working relationships with people of various scientific backgrounds.
- Experience in a research-related field.
- Familiarity with academic and research environments.
- Strong writing skills, with an ability to support proposal and scientific writing.
Knowledge, Skills, and Abilities
- Ability to multitask and work cooperatively with others.
- Knowledge of word processing, spreadsheet, database, and presentation applications.
- Interpersonal and communication skills.
- Planning and organization skills.
Essential Duties/Tasks
Administrative Support
- Provide comprehensive administrative support to the institute, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Maintain organized records and files, ensuring easy retrieval of information.
- Assist in the preparation and submission of research project proposals and reports.
- Review documents for the supervisor and attend meetings or committees on behalf of the supervisor.
- Support leadership and employees through a variety of administrative and clerical tasks related to the Energy Institute.
- Handle time-sensitive material and communicate efficiently and effectively via phone and email to ensure that all tasks are completed accurately and delivered with high quality and in a timely manner.
- Participate in unit activities and initiatives, such as staff meetings and cross-unit development programs.
- Ensure compliance with university and government standards, policies, and procedures.
Project Coordination
- Coordinate project activities, including scheduling meetings, preparing agendas, and documenting minutes.
- Track project timelines and deliverables, ensuring that deadlines are met.
- Facilitate communication between project stakeholders, including researchers, sponsors, and university departments.
- Assist in the development and implementation of project management tools and processes.
- Analyze requirements for projects or initiatives and provide technical information regarding administrative procedures, services, or programs.
Financial Management
- Assist in the preparation of the annual budget for the unit.
- Monitor and track expenses, ensuring compliance with budgetary guidelines.
- Prepare financial reports and analyses for the institute.
- Support the assembly and submission of budgets for sponsored research projects.
Communication and Stakeholder Engagement
- Support the implementation of communication strategies to promote the institute’s activities.
- Contribute to the preparation of stories for the institute’s projects that will be promoted through the institute’s social media and website.
- Coordinate public engagement activities, including workshops, conferences, and community meetings.
- Organize and schedule meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events, including facilities, equipment, and food.
Other Requirements and Factors
- This position is security sensitive
- This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
- Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
- 12-15 days of annual paid holidays
- Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
- Automatic enrollment in the Teacher Retirement System of Texas
- Health and Wellness: Free exercise programs and release time
- Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
- Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
